Faguni

Faguni is a tech enthusiast by heart who loves to work on diverse topics. She has a deep interest to work with new marketing strategies and different buyer persona. In free times she loves to travel and explore new peoples.

recruiting email template sample

10 Time-Saving Email Template Samples For Recruiters

Posted on Categories Easy.Jobs, Guide

Recruiting email template samples are the best savior for modern recruiters, as it helps to streamline the hiring process. While everything is going online, emails are becoming part and parcel of running successful recruiting campaigns.

But writing and managing recruiting emails of every category isn’t a one-man job. If you also agree on this point, then this blog is for you to make your email communication easier for hiring recruiters.

recruiting email template sample

Why Do Modern Recruiters Use Emails For Hiring?

It takes time and effort to maintain a pipeline of qualified candidates. Building relationships, pitching roles regularly, and being trusted will be key to helping your candidate find jobs.

It is your job as a recruiter to engage candidates before, during, and after the hiring process. Keeping candidates in the loop is the only way to retain them. The best way to accomplish this is through recruiting email.

🔰 Candidates can tell at a glance at what stage they are in the hiring process by reading recruitment emails written in a personal, direct, and active tone. Additionally, recruiting emails assist in automating the hiring process.

🔰 Emails keep every conversation in a loop, so candidates can take a look at the previous email and measure the progress with your company instantly. It isn’t possible if you maintain the hiring process through paper-written candidate applications. 

🔰 Using the email system gives you the ability to communicate with many candidates at the same time. It saves recruiters a great deal of time.

In order to enjoy the privileges mentioned above in your hiring process, you need to familiarize yourself with emailing in the hiring process. 

5 Ground Rules For Writing Recruiting Email Templates

You have to be careful when writing emails to candidates. Particularly when you are new to managing the hiring process, it is difficult to decide what you should include, how often you should follow up, and when you should reach out. No matter what type of recruitment email you send, mentioning the five ground rules for recruiting emails.  

⛔ Avoid Jargon In Your Email Templates

Keeping your recruiting email templates simple is the most important thing. When you are communicating with your present team members through email and with new candidates, two situations are completely different, so is the email template content. So, you can’t use in-house jargon in your recruiting email templates. 

According to 71% of respondents, failing to understand a term in a job description makes candidates feel like they are underqualified. Simple and to the point recruiting email template content will save your day. 

🛠️ Establish & Maintain Your Employer Brand

Although the writing tone of recruiting email template content should be adjusted based on a candidate’s position, maintaining with your company’s brand. A formal manner of communication is appropriate when writing to an executive or a recent college graduate. 

email template sample

It is important to tailor your message to the specific candidates you are targeting but maintain consistency overall. Also, don’t leave your candidates in the dark. It’s better to clarify job duties, salary range, and location upfront if you are actively hiring. 

⏳ Always Be Timely In Sending Recruiting Emails

Send your emails on time and keep to any deadlines that you set. You are allowing others the opportunity to swoop in and hire your candidate. If you wait to send a follow-up email or an application status update, the above scenario will definitely happen. 

In order to avoid this, you should not wait too long to deliver the information you stated you would send to a candidate.

You should respond to emails within 24 hours, but keep in mind that the average response rate for email is two hours.

✅ Make Your Recruiting Emails Concise

Long emails are annoying, especially when they are from strangers trying to sell you something. Your recruiting email templates should be brief regardless of when the process is in progress; emails between 75 and 100 words are most likely to generate a response. 

Do not include more information than is necessary to avoid confusing or disengaging the candidate. It doesn’t mean your emails cannot be engaging. If you’re passionate about a candidate, tell them to keep their attention.

📖 Don’t Forget To Proofread Before Sending

Over half of people admit to making embarrassing mistakes when using recruiting email templates. You will not only appear unprofessional, but your company will look bad as well, as the candidates will think you are not concerned about grammatical accuracy. Make sure that there are no unnecessary placeholders in your email content.

10 Best Recruiting Email Template Samples To Save Your Time 

The goal of using email templates is to ensure candidates have access to all the information they need during the application process to be successful. Here are some easy tips on how you can manage emails during the recruitment process in a time-efficient manner. We have templates that are perfect for every situation, from cold outreach to follow-up after an interview. So, Let’s get started!  

email template sample

1️⃣ Sourcing Email Template Samples

Creating a list of candidates is the first step of your hiring process if you manage your entire hiring process via email. And send them invitations or acknowledgement emails about your new job openings. These types of emails are called sourcing emails. Add a brief explanation of how you located them and why you would like to contact them in your sourcing email template.

You can notify about your new job opening to past employees, previously applied candidates, leads collected from workshop or job fairs, potential candidate lists, and so on. When you are sending sourcing emails to candidates make sure you have mentioned these points: 

  • Establish a network of candidates
  • A clear and straightforward explanation
  • Add a call-to-action that a candidate can answer

Here is a ‘sourcing email’ template that you can use: 

Hello there,

It is [your name], a recruiter with [Company]. About a few months ago, I met you at a job fair. I recall that you were searching for a new opportunity at that time. How did the hunt go?

It is our pleasure to inform you that we are seeking to recruit for [Job Position Name] and you may fit the bill. This time we decided to move forward with a more experienced candidate. Now that we have a new opening, if you feel confident, you definitely should apply. 

I would be happy to explain the role in more detail if you are interested. Also, don’t forget to check the job details here [Job Posts URL].
Thanks in advance. 

 

2️⃣ Request For Work Samples Email Template

As soon as the candidates have responded, the next step is to screen them and select the potential candidates. To successfully execute online screening, you can ask for work samples, resumes, portfolios, and so on from the candidates. So your request for work samples email template must have the below-mentioned points: 

  • Ask for resume, CV, and online portfolio
  • Live link of his or her work samples
  • URL of active social media profiles

Here is a ‘request for a work sample’ email template that you can use:

 

Hi [FIRST NAME],

Please accept our sincere thanks for your interest in [COMPANY NAME]. We are hoping that you will be the suitable one for the open [JOB TITLE] position. 

Someone from our team will contact you within [TIMEFRAME] to let you know the status of your application.

In the meantime, please share your below-mentioned resources:

  • Your resume with your photo
  • Your online portfolio (if you have)
  • Link of your social media profiles
  • Live work samples

Best,

[COMPANY NAME] Recruiting Team

3️⃣ Follow-up Email Template After Receiving Resume

It’s always a great practice to keep track of every step of recruitment via email. A warm follow-up email will help candidates to feel assured about the hiring process after receiving their resumes and work samples. This you must mention in this type of email template samples:

  • A big Thank You
  • Share candidates about the next steps 

Here’s a ‘follow-up email’ template that you can use after receiving resume from an applicant:

 

Hi [FIRST NAME],

Hope you are having a wonderful day. Today we have received your resumes and work samples. Your hard work and experience reflect on them. Thank You. 

As part of the recruitment process, the next step is to assign you some easy yet insightful tasks to get a clear idea about your expertise. We will soon let you know about the assessment and its submission date. 

Till then, take care and have a good day. 

PS: Someone from our team will contact you within [TIMEFRAME] to let you know the next steps.

Best,

[COMPANY NAME] Recruiting Team

4️⃣ Email For Inviting Candidate Assessment 

Assessment emails are the most crucial one while you are managing the entire recruitment process via emails. Through this email, you will assign candidates tasks with complete direction and time frame. These responses will make your screening easier. 

Here is an email template sample for inviting candidates for assessments that can you use:

 

Hi [FIRST NAME],

Thank you again for applying for the post. To move forward with you, we would like to invite you to complete an assessment for the next round of our interview process. 

Please find the assessment attached. The purpose of this assessment is to gain an understanding of your abilities, how you approach tasks relevant to the job and provide us with some talking points. 

It would be great if you could return the completed assignments to us [by X date/by Y deadline]. Also while submitting the assignment, make sure you have followed below instructions:

[ADD INSTRUCTIONS]

Best,

[COMPANY NAME] Recruiting Team

5️⃣ Email For Inviting Candidates For Interview

The next step is to call for an interview for the shortlisted candidates. You have to keep this email template sample sleek and to the point. So candidates can easily get a clear idea about when to attend the interview. 

Here is a ‘call for interview’ email template sample that can you use: 

 

Hi [FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME]. 

Upon reviewing your application, we are looking forward to conducting an interview with you.

It is my pleasure to schedule an [INTERVIEW FORMAT] with [INTERVIEWER], [INTERVIEWER JOB TITLE] at [COMPANY NAME]. It will take approximately [LENGTH OF INTERVIEW] to complete the interview.

Are you available on [DAY, DATE] at [TIME, TIME ZONE]? 

I would appreciate it if you responded directly to this email and let me know what time you are free.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

6️⃣ Reminder Email Template For Interview

You should always send an interview reminder email to the candidates the day before the interview. Additionally, it helps to increase the number of candidates and prepare them for interviews. 

Here is a ‘reminder email’ template sample that you can use:

 

Hi [FIRST NAME],

Please be reminded that you will be interviewed soon for [JOB TITLE] at [COMPANY NAME].

We will conduct your interview on [DATE and TIME] at [START TIME – END TIME]

Where: [PHONE NUMBER / MEETING LINK / ADDRESS ]

Interviewer: Your interview will be with [INTERVIEWER, JOB TITLE]

Agenda:

[INCLUDE AGENDA]

Ensure you are prepared to discuss:

[TALKING POINTS]

FOR IN-PERSON INTERVIEWS

Upon arrival:

Arrive at the front desk and check in. You will be given a temporary elevator pass by the security guard. 

Office dress code:

If you prefer to wear something comfortable, you may wear anything you wish. Our office is [DRESS CODE].

We look forward to seeing you! 

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

7️⃣ Job Rejection Email Template

In order to be selected for a job post, every employee tries their best. Thus, not selecting news for an interview is not a good thing. By identifying candidates who aren’t eligible for open positions, you are respecting their time and improving their candidate experience. Rejection emails must be soft and encouraging, so that rejected candidates do not lose their self-confidence.

Here is a ‘rejection email template’ sample that you can use:

 

Hi [FIRST NAME],

I hope you are having a productive day. Thank you for your strong application materials, but we regret to inform you that we cannot select you for this position this time. [CONSTRUCTIVE FEEDBACK].

We hope you’ll keep in touch through our social profiles [LINK TO SOCIAL PROFILES], and be on the lookout for job openings on our career page [LINK TO CAREER PAGE].

Thank you so much for your time and consideration of [COMPANY NAME]. We’ll keep your resume on file for future positions, and we’ll reach out if it looks like you’re a match.

All the best for the future,

The [COMPANY NAME] Team

8️⃣ Job Offer Email Template Sample

The hiring process ends with offer letter for candidates. It’s a big moment for any company, it represents growth. Offer email is sent to the selected candidates whom you want as your teammate. As a result, you must provide all the details in the email template sample as well as express excitement.

Upon receiving this offer email, the selected candidate will contact a recruiter to express interest in joining. While creating a job offer template, make sure:

  • Email template sample is written in professional tone
  • It’s informative
  • Express excitement and joy

Here is a ‘job offer’ email template sample that you can use:

 

Hi [FIRST NAME],

Hope you are doing well. Now sharing the news to make your day more joyous. It is my pleasure to offer you the position of [JOB TITLE] at [COMPANY NAME]! 

In the interview process, our team was extremely impressed with you, and we are excited to have you on board. We believe that your skills and experience will be an excellent addition to the team at [DEPARTMENT].

Take a look at these details carefully. 

Position

The position is a [FULL-TIME/PART-TIME/TEMPORARY] role as [JOB TITLE] at [COMPANY NAME]. In this position, you will report to [DIRECT MANAGER] in [DEPARTMENT].

As a [FULL-TIME/PART-TIME/TEMPORARY] employee, the position requires [HOURS/WEEK]. Your working hours will be [START TIME – END TIME] with a [30-MINUTE/HOUR] break for lunch. 

Your first day will be [MONTH DAY, YEAR].

Compensation

[COMPANY NAME] will compensate you [DOLLARS] per [HOUR/WEEK/YEAR/ETC.] for the stated position.

Benefits

When you are hired for the position and employed by [COMPANY NAME], you will receive the following benefits:

We offer health insurance; stock options; 401K matching; 15 days of vacation; dental, vision, and life insurance. [ADD OR REMOVE BENEFITS]

In addition to these perks, [COMPANY NAME] also provides its employees with [LISTEN TO SPONSORSHIP BENEFITS].

Attached is your full offer letter. In order to accept this offer, sign the document and return it to me by [DATE].

[COMPANY NAME] is delighted to have you as a member of our team. Please feel free to contact me directly at [PHONE NUMBER] with any questions you may have regarding the attached offer.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

9️⃣ Onboarding Email Template Samples

Upon hiring your chosen candidates, you will send them onboarding emails. Onboarding emails introduce job responsibilities, office cultures, etc. The right onboarding email shows that you have planned for your new hires and are organized throughout the recruiting process.

Here is an ‘onboarding email’ template sample that you can use: 

 

Hi [FIRST NAME],

Welcome to [COMPANY NAME]! We look forward to your first day! 

Here are some tips on how you can prepare:

Your Arrival: 

It is advisable to arrive by [TIME]. The address of our office is [OFFICE ADDRESS]. Your temporary ID badge will be waiting for you when you arrive at the security guard’s station. Soon after your start date, you will receive an official badge.

Your Agenda:

Please find attached an agenda for your first day. There is a chance that it might change slightly, but that’s a good indication of who you’ll meet.

Documents/ID to Bring:

Your identification documents should include the following: [LIST OF DOCUMENTS]

What to Wear:

As you know from your interview, our office dress code is [DRESS CODE].

Lunch:

Lunch is usually eaten at the conference room, and there are several food options nearby, such as: [LUNCH OPTIONS].

Your Onboarding Plan:

Below is a schedule of the onboarding activities you will participate in over the next [TIME FRAME]. Within your first week, you will discuss it more in detail with your manager.

I would be glad to answer any questions you may have.

You’ll be a great addition to the team. Welcome aboard!

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

🔟 New Team Member Announcement Email Template

When you have a bigger team, email is the best way to announce the new joining in your team. To make the workplace more comfortable for the new member, mention new joinings’ personal information, area of expertise, a little back story, etc. in the email template. This recruiting email template will also help other members to welcome new one warmly. 

Here is a ‘new member announcement’ email template sample that you can use:

Team, 

[FIRST LAST NAME] has joined the [COMPANY NAME] team! I’m extremely happy to introduce him.

[FIRST NAME] is joining us on the [DEPARTMENT] team as our [JOB TITLE]. From a [DESCRIBE LAST COMPANY], [HE/SHE/THEY] bring a staggering amount of experience with [SKILL/FIELD].

We have the pleasure of having [FIRST NAME] in the capacity of [JOB TITLE], working closely with [TEAM LEAD] on [PROJECT OF FOCUS/JOB RESPONSIBILITIES].

A little bit more about [FIRST NAME]:

[INCLUDE 3-5 PERSONAL DETAILS/FUN FACTS ABOUT THE NEW HIRE]

It’s great to have [HIM/HER/THEM] on board. [FIRST NAME’S] first day is [START DATE]. 

Welcome aboard, [FIRST NAME]!

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

✨ Bonus: Manage All Types Of Recruiting Emails Using Interactive Tools

Utilizing a management tool for managing your emails to candidates during the hiring process would help you simplify the hiring process. Instead of managing spreadsheets and other manual tools, you can directly use a SaaS recruitment tool such as Easy.Jobs. 

Easy.Jobs helps its users to run successful job opening campaigns from scratch. Using this single recruitment tool, you can manage your career site, job board, analyze job campaigns performance, and so on.

 

email template sample

Moreover, Easy.Jobs comes with an email hub, where you can find email template samples for each stage of the hiring process. The platform also allows you to modify email template samples, as well as add new pipelines, and many more. 

How To Manage Recruiting Emails Using Easy.Jobs: Guideline

Here’s presenting you the easy-to-use guideline to manage recruiting email templates directly from Easy.Jobs.

If you are hearing about Easy.Jobs for the first time, then first create a free account in Easy.Jobs. in Easy.Jobs for free you can run 1 active job campaign at a time and use the email hub as well. To unleash all exclusive features of Easy.Jobs at a time, then choose your favourite pricing deal from the available pricing plans.

email template sample

Step 1: Create A Company Profile In Easy.Jobs

After creating an account in Easy.Jobs, it’s time to completely update all your company information. From the dashboard, go to ‘Settings’ and update all the fields available there. Add a company logo, company details, employee benefits, team images, and so on. Easy.Jobs will instantly create a career site for your company using this basic info. You can customize the career site look as well.

Step 2: Set All Recruiting Email Templates

Now is time to create pipelines of your hiring process and add email template samples as well. Easy.Jobs has a default pipeline, you can continue job campaigns with it or create a new one from Dashboard → Settings → Pipeline Setup.

email template sample

In the ‘Email Setup’ section, you will get all the available recruiting email template samples there. You can customize them, add new placeholders, and many more. After making changes, don’t forget to click on the ‘Save & Continue’ button.

email template sample

Step 3: Create A Job Post In Easy.Jobs

Your environment for running job opening campaigns is all set. Now you have to create a new job post and run your hiring process in the search for the right talents. Easy.Jobs also comes with 40+ ready job templates as well as a default job description template. These job templates make it easier to launch job campaigns instantly.

All you have to do is, go to ‘Jobs’ from the dashboard and click on the ‘Create A Job Post’ → ‘ Select A Template’. From there search for the desired job post, insert the template and publish the job post. That’s it! This is how easy it is to run job campaigns with Easy.Jobs.

email template sample

Run Successful Hiring Process With Best Recruiting Email Templates

You require emails in order to manage the hiring process to close business deals. It is an essential tool for your company. The following email template samples will aid you in completing your hiring process in a timely and efficient manner.

So get started with these appealing email template samples and improve productivity with Easy.Jobs. Now it’s your turn to share your thoughts and insights. If you have found this blog helpful then do share it with others. And to get more of these kinds of tips and tutorials, subscribe to our blog or join our facebook community today.

 

google form

Why Should You Shift From Google Forms To More Advanced Hiring Solution In 2024?

Posted on Categories Guide, Update

Whenever companies are planning to handle their recruitment process, it’s very possible that some of them are still using Google Forms. But is it the most convenient hiring process in 2021? Let’s dig deeper into what you’re missing when using Google Forms to hire and learn how to take remote hiring to the next level with modern solutions.

 

google form

Streamlining your recruitment process with advanced hiring tools is the best way to onboard energetic, enthusiastic, and qualified employees for your business. In the absence of a proper hiring solution and an efficient hiring workflow, it will be hard to find the right candidates. 

When you are using Google Forms to  manage hiring process wrokflow, then you the complete ides of it’s limitations and shortcomings. As we are living in the digital era, you must modernize your hiring process. And the best way to do that is by using a remote hiring and talent sourcing solution trusted by large enterprises and startups alike.

Typical Ways To Manage Recruitment Process Workflow

Before presenting you with the modern hiring solution let’s take a look at the old-school ways of managing hiring workflow. Hiring process is the most important part of every company from the beginning. This typical old school recruitment process is still maintained by lots of companies. Here we have identified the old conventional hiring workflow that is still available. 

1. Manage Hiring Workflow With Google Forms

As mentioned earlier, a lot of organizations are still using outdated methods like Google Forms for hiring instead of modernizing their recruitment process with advanced tools. Many startups and small businesses prefer this because they are free, and, above all, they are not up-to-date about the latest hiring solutions. But if you want smarter, faster, and more efficient ways to manage your recruitment process, then you should shift from Google forms and use recruiting tools instead.

google forms

2. WordPress Form Plugins For Recruitment Process

Aprat from using Google Forms, some people use another way to create jobs posts using WordPress plugins. Companies that have a WordPress career site most often use WordPress plugins for their recruitment process. You can also find plugins from the WordPress repository. But WordPress forms plugins have specific limitations, so they are also considered as old-school ways of managing hiring workflow. 

As WordPress form plugins are a good tool to create quick communication channels or surveys, they are not a perfect option for managing completerecruitment process. You will need additional tools to collect candidate applications, sorting them, evaluating them, and so on. 

Advanced & Modern Alternative Approaches To Manage Hiring Workflow

Until now, we have mentioned the hiring workflow based on typical old methods. Therefore, the question might come to your mind: what is the more advanced and more effective approach for your recruitment strategies?

SaaS tools are the most advanced, modern, and dynamic tools for managing smart hiring workflow. With this tool, you can hunt for potential candidates, sort them, evaluate them, and screen them, all at the same time. Your huge energy and time will be saved by using these SaaS hiring solutions.

The main steps of the hiring workflow are: first, run recruitment campaigns to collect resumes and CVs from the candidates, then screen the applicants, and lastly communicate with the selected candidates. SaaS hiring solutions can help you to manage these efficiently.  At present the most popular hiring solutions are Easy.Jobs, Recruitee, JobVite, and a few others. 

Limitations You’ll Face While Managing Hiring Process Workflow In Google Forms

 In this section, we will take you on a short tour of how to manage the hiring workflow with Google Forms and then how SaaS hiring solutions can easily fill up the gaps of Google Forms easily. To point out the limitations of managing hiring workflow using Google Forms, we have chosen Easy.Jobs to compare the differences in the next section. 

Creating A Job Query In Google Forms Is Time Consuming

The first step of the recruitment process is to create a job query. It will give the potential candidates the way to show their interest in your organization and prove eligibility. Usually these days people add quizzes, multiple choice along with the job query form. So the recruiter can easily check out the eligibility of candidates. 

In Google Forms workflow you have to create an answer file manually one by one to collect candidates, names, email addresses, contact details, and so on. You can mark down the required fields, add quizzes for screening, and so on. google forms

While creating a job query, every time you have to create input fields manually. There is no option of creating templates, so that major information like candidates, names, email, address details won’t get missed out. 

Cannot Create Screening Question Sets Easily

As in recent times, recruiters find it beneficial to take a general screening test to get a better understanding of the employees. You have to add screening questions one by one or import questions from any previously created job posts. Also, you can add space for short answers, long answers, multiple choices, and so on. 

Though you can create quizzes in Google Forms but you can’t create screening questions templates and use them in other job posts. Moreover, the system of setting quizzes and questions is so simple in Google Forms, so fewer options for innovation. google forms

Analyzing Data From Google Forms Can Be Challenging

After creating the job query it is ready to share with all the potential candidates. Google Forms can be integrated with Google Sheets so that you can access a CSV file that contains the information your applicants have provided.

However, you will eventually need to spend time and effort organizing these results, which can slow down the recruitment process. Moreover, you can get any quick evaluation of analytical data based on these data from Google Sheets; for that, you may need to use another third-party tool.

google forms

You’ll Need To Spend Money On External Email Management System

In hiring workflows, you notifying your candidates about every phase, in very important.  Whether they are selected for the next phase, appointed as an employee, or rejected from this job opening. To keep the communication professional, email is the best tool. As Google forms doesn’t have built-in email functionalities, you have to integrate the email management system externally. 

Google Forms doesn’t provide any email management system. So you have to depend on 3rd party tools in this regard as well. It will make the recruitment process lengthy. You have to create an IFTTT account and integrate it with the Google sheet. So that you can automate the total email communication with your hiring workflow of Google Forms. Using Gmail isn’t necessary for this step. It also works with Office 365 email and any other email service that’s integrated with IFTTT. Authenticating the account with IFTTT is all you need to do.

Difficult To Collaborate Seamlessly With Recruiting Team

Handling the entire recruitment process in a single hand is a tough nut to crack. Especially when you are managing the hiring workflow manually in Google Forms. Google forms provide the opportunity to collaborate with other recruiters. With it, you can easily distribute the recruitment related chores. google forms workflow

As mentioned above, Google Forms provide you the option to collaborate with your recruiter team. But you can’t restrict each recruiter’s responsibilities and access. If you need to maintain restrictions, you can’t do that with Google Forms. 

More Reasons To Shift From Google Forms Workflow

If you use Google Forms as your hiring solution, then we are pretty sure you also follow the above hiring workflow. Now time to point out more limitations of Google Forms workflow. We are sure that you are facing enormous limitations, here we’ve pointed out the most major ones that everyone has complained about. 

🔴 Submitting and collecting resumes is one of the essential parts of a hiring Workflow. Google Forms has limitations in this sector also. You can’t provide the option to upload a resume and share an online resume URL at the same time in Google Forms.

🔴 Creating a pipeline for the recruitment process is the smartest step of the hiring workflow. With Google Forms flow, you have to do that within Google Sheets and manually. This makes the total recruitment process messier.

🔴 Unless you use the same Google Sheet for any new recruitment, there is no way to store your all applied candidates’ information centrally. So you can’t keep track of applied candidates easily.

🔴 Google Forms provide a statistical view of the performance of your form. But that limited data isn’t enough to evaluate candidates properly. Only you can get a count of how many candidates have applied, who has filled out all the sections, and who’s not, etc. 

How Easy.Jobs Helps You To Manage Hiring Workflow Efficiently

Let’s give a brief introduction to Easy.Jobs. if you are hearing about this for the first time. Easy.Jobs is the ultimate SaaS hiring solution to find out the right talent for your organization. You name a feature related to the recruitment process, you will find it here. Moreover, Easy.Jobs hiring solution has a WordPress version, using which you can instantly create a stunning WordPress career site, run new job vacancy campaigns, and many more. Its exclusive features and utmost usability is making it the most popular hiring solution day by day.  google forms

Do you want to get rid of the above-mentioned limitations? Then Easy.Jobs hiring solution can save you out. To find out how Easy.Jobs overcome these limitations, let’s explore the hiring workflow of Easy.Jobs. 

Step 1: Sign Up To Easy.Jobs & Create Company Profile

To get started with Easy.Jobs are the simplest step. All you have to do is create your profile in Easy.Jobs and provide all the necessary information about your organization. Easy.Jobs offers a built-in career site with the application. With the career site, you can easily run job opening campaigns smoothly.

Step 2: Create New Job Post With Ready Job Templates

Creating job posts is the first step for every hiring workflow and in Easy.Jobs, it’s the easiest one. From the Easy.Jobs dashboard you can create job posts easily with all the required fields. All essential fields are added for job posts. So you won’t have to worry if any essential files get missed.

Moreover, Easy.Jobs offers ready jobs templates. You can easily search for the job category and insert the job templates instantly. Every job template contains all the contextual information about skills, responsibilities, and so on. You can also customize the contents easily from the Easy.Jobs dashboard. google forms workflow

Step 3: Add Screening Questions, Quizzes For Better Evaluation

After creating the job post, Easy.Jobs will take you to the next step, to add screening questions. You can add required questions, multiple choices, short answers, and so on types of questions. There is the opportunity to save your screening questions set for reuse in Easy.Jobs hiring solution. This will save your time to create screening questions every time for your hiring workflow.   google forms workflow

Step 4: Create Pipelines To Manage Recruitment Process Swiftly

With Easy.Jobs hiring solution, you can easily add pipelines to your recruitment campaigns. This will make the hiring process smoother. You will get the privilege to create different types of pipelines for different posts, and if you want to stick to the basics, then you can easily go for the default pipeline. Pipelines help to segregate selected candidates from piles of candidates.  google forms workflow

Step 5: Screen Candidates Based On AI Score & Quiz Score

You can easily preview the screening quiz performance of every candidate from the same Easy.Jobs dashboard. Based on the scores you can easily differentiate the eligible ones. To manage the hiring workflow in a more advanced way, Easy.Jobs hiring solution provides AI scores to candidates, based on their skills, experiences, screening quiz performance, and so on. It’s a matter of time to find the right candidates with Easy.Jobs.  google forms workflow

Step 6: Create Communication Channel With Candidates

Besides only analyzing skills and quizzes, you may need to communicate with the candidate personally or assign assessments. To manage these types of communications, Easy.Jobs provide in-app messaging. This way, without leaving the Easy.Jobs dashboard, you as a recruiter can easily communicate with the candidates. google forms workflow

Step 7: Assign Tasks To Your Team Members & Collaborate 

Easy.Jobs hiring solutions come up with stunning features to manage your recruiter team directly from the dashboard. You can provide certain access to certain team members and manage the total recruitment process smoothly. In this, you can also boost team productivity as well as streamline your hiring workflow. 

Step 8: Update Candidates About Every Phase Via Automated Emails

The most needed feature of any hiring solution by the polls of organizations is a built-in email management system. And Easy.Jobs provides you the facility. With Easy.Jobs you can easily automate the entire recruitment email campaign. 

You just have to change the pipeline status. The rest of the work such as acknowledging candidates, sending them invitations for the next steps, etc will be managed by the email management system. Moreover, Easy.Jobs offers ready email template copy, so you won’t have to worry about the contents of your emails as well.  google forms workflow

Analyze Your Career Site Performance WIth Built-In Analytics

A hiring workflow completes only when you generate analytics reports of your recruitment campaign as well. And this thing is also nicely taken care of by Easy.Jobs hiring solution. From its built-in analytics, you will get a complete view of your career page engagement, how many people have applied to jobs posts, you are, recurring candidates, and many more. 

This insightful data will help you run a smarter hiring workflow in the future. If you have a WordPress career site, then Easy.Jobs will take care of the analytics of that also. google forms workflow

Discover More Stunning Features To Manage Hiring Workflow

You already get a clear idea of how hiring workflow is managed in Easy.Jobs solutions. Now let’s take a look at other utilized features of Easy.Jobs at a glance.

⭐ Easy.Jobs hiring solution supports more than 30+ languages. So you can easily localize the app interface easily into your own native language. It will help you to get candidates of your native language.

⭐ You can add side notes over every candidate in Easy.Jobs hiring solutions. So that if any new recruiter entries to the dashboard, he can get the complete idea of the candidates’ updates from the side notes instantly. It will save you from giving a briefing of the total recruitment campaign.

⭐Search engines the most visited place where people look for new job openings. Easy.Jobs provide the opportunity to index your job posts directly to the Google search engine. So when candidates search for the required job post with related keywords, your enlisted job will be visible in the search result.  recruitment skills

What Stunning Benefits Waits For Candidates In Easy.Jobs?

Not only as a recruiter but also as candidates who apply through Easy.Jobs will get immense advantages in getting hired. Every candidate will get their individual dashboard. From there you can easily check out your status in applied job posts, how much your skills are compatible for the applying jobs, and so on. 

While candidates apply through Google Forms, it’s mandatory to have a Gmail account. It confined other email holders from applying certain job posts. On the other hand, candidates can create their Easy.Jobs profile via Facebook, LinkedIn, or any email ID. Easy.Jobs helps candidates to represent themselves impressively and make it easier for recruiters to find out the right talent. 

Easy.Jobs Vs Google Forms: Which Helps To Manage Hiring Workflow Better?

Which hiring solution is better for you to manage hiring workflow depends mainly on usability and user experience. Between Easy.Jobs and Google Forms, let’s check out one more tool which is applicable for when. 

Easy.Jobs Hiring Solution Is Recommended If:

👉 If you want to manage your hiring workflow in an automated centralized way, then Easy.Jobs is the best hiring solution.

👉 If you want to make your total recruitment process faster, then you will need a complete hiring solution where you will find all the essential features in the same place. 

👉 When you want to get ready templates for job descriptions, emails, and screening questions, there is no alternative to Easy.Jobs in terms of quality. 

On the other side, with Google Forms you will not have these stunning flexibilities. Moreover, you won’t get enough freedom to manage the hiring process as you want.

Let’s have a glance at the feature and usability comparison between Easy.Jobs hiring solution and Google Forms:

FeaturesGoogle FormsEasy.Jobs
Onboarding Process❌✅
Create Visual Pipeline❌✅
Add Engaging Quiz✅✅
Email Notifications❌✅
Use For Remote Interview✅✅
AI Scoring of candidates❌✅
Advanced Analytics❌✅
Do In-app Messaging❌✅
Assign Assessments❌✅
Team Activity Management❌✅

Shift Workflow Easy.Jobs & Streamline Recruitment Process

If you analyze the above-mentioned use cases, then you can find out how easily you candle complete hiring workflow in Easy.Jobs are than Google Forms. As remote interviewing is becoming essential in today’s hiring process, the right hiring solution not only saves your time but also increases the probability of getting the right candidates easily. So, to streamline your hiring process, it’s high time to shift from Google Forms and other old-school conventional ways to Easy.Jobs the right way. 

Hopefully, you have enjoyed this post. What types of limitations do you face while managing the hiring workflow with Google Forms? Let us know via comments or by joining our Facebook community. If you want this kind of more insightful posts, and comparisons, then don’t forget to subscribe to our blogs. 

job board

How To Create A WordPress Job Board Using Elementor In 5 Minutes [No Coding Required]

Posted on Posted by Faguni Categories Easy.Jobs, Guide

An effective job board is very important to hire the right candidates. Having a WordPress career site has made it easy to create and manage job postings effectively. This post is for you if you are planning to create a WordPress job board all by yourself. Continue reading “How To Create A WordPress Job Board Using Elementor In 5 Minutes [No Coding Required]”

recruitment skills

20+ Recruitment Skills You Need To Have To Successful As A Job Recruiter

Posted on Categories Easy.Jobs, Guide

When you are in charge of hiring the right talents for your organization, you will definitely need to achieve some recruitment skills to be a successful job recruiter. You must have a unique set of skills that is a combination of personality and experience. If you are trying to learn about the best recruitment skills you need to adapt, then this article is for you.

Continue reading “20+ Recruitment Skills You Need To Have To Successful As A Job Recruiter”

recruitment analytics

Easy.Jobs Update v2.7.0: Recruitment Analytics, Improved Screening Questions & More

Posted on Categories Easy.Jobs, Update

Easy.Jobs update v2.7.0 brings you new enhancements and features like recruitment analytics, improved screening questions, and more. These new changes will streamline your organization’s whole recruitment process, as you can now evaluate how your career site and job posts are performing.

Continue reading “Easy.Jobs Update v2.7.0: Recruitment Analytics, Improved Screening Questions & More”

applicant tracking systems

Applicant Tracking Systems In Easy.Jobs: Things You Need To Know Now

Posted on Categories Guide

In today’s competitive job market, if you want to quickly attract, identify, and hire the right talents, then there is no alternative to using applicant tracking systems. 

An advanced hiring tool can help you to meet your recruitment objectives, so you can track the best applicant faster. Let’s find out how applicant tracking systems can help you out and which tool to choose. 

applicant tracking systems

When people apply for jobs, their resumes don’t go straight to the recruiter because they go through many screening, analyzing, etc. Afterward, if the candidate’s resume is selected, then s/he would be called for an interview. The total process from collecting the resume to calling them for an interview is known as the applicant tracking system.

 

Until recently, organizations were relying upon manual processes or they were using multiple tools to complete the full process. Now, with the help of applicant hiring systems, employers can automate the entire process from one place. It has saved HR departments a lot of time and increased the success rate of getting the right candidates for the right position.

3 Basic Features for Applicant Tracking System

At present, there are tons of applicant tracking systems available. If you are thinking of going with an applicant tracking system for the first time, you must know the system’s structure. To help you find the right system, we have outlined the three main features of all types of applicant tracking systems. Take a look below:

Ability To View Candidate Profiles & Screens Them

While applicants apply to your opening posts, you just can’t select candidates based on their names or email addresses. So applicant tracking systems come with the ability to preview all applicants’ full resumes, it makes it easier to get a glance at them and check out whether they are suitable for the post or not. 

applicant tracking systems

Applicant tracking systems also allow students to take screening tests with their system while applying for the open job. It makes it easier to select the candidates more precisely. 

Analyze & Segment Applicants Into Different Stages

After getting tons of new candidates, the next task to any HR team is to analyze the right talent. It’s not possible to call all applicants together to the interview board and take interviews of everyone in person. 

With applicant tracking systems, your HR team can easily create pipelines, add assessments to find out the most interest and right talent. Some applicant tracking systems also provide AI scores to the applicants based on their resume, assessment performance, and many more. It makes it easier to narrow down the list to call for an interview. 

Easy.Jobs update v.2.6.3

Faster Hiring Process For Applicants

Applicant tracking systems help to automate your total hiring process from collecting resumes to calling applicants for the interview. Most of the applicant tracking systems come up with integration to multiple communication tools. Whenever any applicants apply, the system will automatically process them, email them and select the right talents to call for an interview. 

How Applicant Tracking Systems Can Help 

Applicant tracking systems can enhance the whole recruiting process and ease some of the most significant challenges of hiring and talent acquisition. In today’s article, we have outlined the main advantages of using an advanced applicant tracking system. Here you will know how it assists your hiring efforts.

  • Provides more efficient CV screening
  • Administrative tasks are less time-consuming
  • Enhances the quality of hiring
  • Streamlines the recruitment process
  • Improving Candidate Experience

Applicant tracking systems have made the hiring process so easier than ever before. You can even do the total hiring process remotely and select the right talents for your company effortlessly.

 

Get Complete Hiring Guide

easy.jobs: Best Applicant Tracking System To Go For Startups & Small Agencies 

If you are an employer who wants remote hiring, you need to have the proper tools to make the entire process smooth and effective. And needless to say, you need an advanced online solution to manage recruitments. You need to get complete software that can help you post your jobs online, receive applications, move applicants across your hiring steps and finally handle the whole recruitment process.

If you have been searching for such a tool, look no further. Check easy.jobs, the complete Hiring Management solution. You can use this platform to hire permanent, temporary, contractual and of course remote workers.

easy.jobs doesn’t only let you make recruitments with ease, but it also gives you advanced features to hire the right candidate for your company faster. Take a look at easy.jobs advanced applicant tracking features below:

Screening of Applications With Ease

If you are using easy.jobs, you don’t have to blindly trust what candidates add to their resumes. You can easily assess your candidates online with its complete test feature. With this you can create your can test as a solid screening measure.

Along with creating a simple MCQ quiz set, you can also create longer descriptive question sets. This can help you to filter your candidates at the very first approach and helps to make quick decisions about who to process further or not. And these screening questions can be easily created from your dashboard and used in multiple job posts. 

Enhance Communication With Candidates

Even if you have convinced a candidate, you need to talk to him first before making a final decision. And you create a person-to-person communication that always reveals more than his/her resume could say.

Don’t worry, easy.jobs come with in-built communication features. You can open a direct message with applicants. Moreover, you can create a video conference window with Google Meet or Zoom and share the window code using easy.jobs’ built-in messaging system. Which you can efficiently use for remote hiring the perfect candidate faster and without any hassles.

applicant tracking systems

Manage The Overall Recruitment Process

Every recruitment begins with drafting the job description and other associated benefits. The next step that follows is receiving applications, screening them, and so on.

After a candidate has posted his application, he/she wants to know what are the next steps. If you are using easy.jobs, you can easily create your recruitment layers, such as application open, receipt of an application, screening, and telephone interview invitation. Here at easy.jobs we call it the ‘Pipeline’, it refers to your formal recruitment process, including all its steps.

applicant tracking systems

You can add as many pipeline steps as you want to get the correct workflow. It also comes with pipeline templates. These pipeline templates can be used for other job postings. You can even modify the pipeline steps and save them for other recruitments too.

Create Your Company Profile & Hire Remote Employees

easy.jobs can help you build your own first job reservoir. Once you have signed-up with easy.jobs, you can create your career site easily using this advanced remote hiring solution. It will list all your job openings there. 

This way potential candidates who dream about working in your company can keep track of new job positions in your company. Also, help you as an organization to grow by hiring the right talents faster.

Collaborate With Your Recruitment Team Directly

Managing a total applicant tracking system by one is a tough nut to crack. if you are working as a team, then you can easily onboard the total team into easy.jobs dashboard. When your team members are hiring, along with communicating with your potential candidates, as a supervisor, you can monitor their progress. You can check out how many people have applied to the job, how many have the required skills, and more.

Also, you don’t need to prepare a report daily, just open an account for your team members and assign them in roles by using easy.jobs. So that as a supervisor you can see the progress of the right hiring easily.

Seamless Integration With WordPress As A WordPress Plugin

Instead of easy.jobs saas service, if you are a WordPress user, you can also display details about your job opening on your WordPress website. Because this advanced web application comes with a complete plugin version for WordPress. 

This entire process is very straightforward. You can create as many job openings as you currently have for your company, install the Free WordPress plugin for easy.jobs, and connect your easy.jobs account with the WordPress Plugin. That’s all.

So this is how you can manage easy.jobs applicant tracking system. It’s simple to use and comes with a user-friendly interface. You should not have any significant issues in learning how to use this modern and advanced recruitment solution. You can now use easy.jobs as your complete online recruitment system for any type of hiring like remote, contractual, permanent employees, and more.

Try easy.jobs For Free

Have you found the blog helpful? Then subscribe to our blog for the latest insightful articles about remote hiring, applicant tracking system, and many interesting things. Also, join easy.jobs Facebook community to share your thoughts and inquiries with other users. 

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