{"id":4078,"date":"2021-08-04T09:04:18","date_gmt":"2021-08-04T03:04:18","guid":{"rendered":"https:\/\/easy.jobs\/?p=4078"},"modified":"2026-05-18T11:23:41","modified_gmt":"2026-05-18T11:23:41","slug":"shift-from-google-sheets-proper-recruitment-tool","status":"publish","type":"post","link":"https:\/\/easy.jobs\/nn\/blog\/shift-from-google-sheets-proper-recruitment-tool\/","title":{"rendered":"Why You Must Shift From Google Sheets To A Proper Recruitment Tool Like easy.jobs?"},"content":{"rendered":"

Until recently, most companies used to rely upon traditional recruitment methods of manually collecting and inputting data on Google Sheets to keep track of their applicants. But is it the most convenient process in today\u2019s competitive job market? Let\u2019s take a look at why you should quickly shift from Google Sheet<\/strong> to modern, powerful <\/span>recruitment tools<\/b><\/a>.<\/span><\/p>\n

\"recruitment<\/p>\n

Back in the day, organizations had to <\/span>use several tools and manual methods<\/b> in the process of hiring energetic and qualified candidates for their teams. But now, most businesses understand that recruitment strategies are vital to the success of their companies.<\/span><\/p>\n

Therefore, to streamline their process of hiring, employers now prefer <\/span>automated candidate recruitment tools <\/b>and platforms. These do not just help to skyrocket efficiency, your HR departments can effortlessly save a significant amount of time and successfully find the right candidates for job positions every time.<\/span><\/p>\n

\"proper<\/p>\n

In this blog, we\u2019ll help you understand:<\/span><\/p>\n

\ud83c\udfaf what features a proper applicant tracking system must consist of<\/span><\/p>\n

\ud83c\udfaf why <\/span>Google Sheets<\/b><\/a> are no longer the best strategy to use<\/span><\/p>\n

\ud83c\udfaf and most importantly, what a <\/span>proper recruitment tool<\/b>, like<\/span> easy.jobs<\/b><\/a>, can bring to the table.\u00a0<\/span><\/p>\n

If you\u2019re interested to learn more about streamlining your recruitment process with modern recruitment tools, keep reading.\u00a0<\/span><\/p>\n

Must-Have Features For Any Applicant Tracking System<\/b><\/h2>\n

First off, let\u2019s start with understanding the <\/span>must-have features<\/b> of an excellent applicant tracking system. <\/span>Applicant tracking systems<\/b><\/a> actually refer to the recruitment process stages between, and including, gathering resumes and calling candidates in for an interview. Therefore, an applicant tracking system will help you meet your recruitment objectives with its advanced features.<\/span><\/p>\n

Earlier in the days, firms used <\/span>Google Sheets<\/b> as their \u2018old school\u2019 applicant tracking system but most are now shifting to intelligent hiring software, like easy.jobs<\/strong>.\u00a0<\/span><\/p>\n

\"proper<\/p>\n

Det er <\/span>three main features<\/b> that should be available in every applicant tracking system, and these features must enable recruiters like you to:\u00a0<\/span><\/p>\n

\ud83d\udcbc <\/span>Preview candidate application profiles and screen them.<\/b>\u00a0<\/span><\/p>\n

When you implement a proper applicant tracking system, you should be able to view and analyze applicants’ profiles and evaluate at a glance if the candidate is suitable for your company. Selecting candidates becomes more precise and easy<\/strong> instantly.\u00a0<\/span><\/p>\n

\ud83d\udcbc <\/span>Analyze and segment candidates into different categories.<\/b><\/p>\n

Using conventional methods, like Google Sheets, recruitment teams had to contact candidates individually and call them for interviews upon selection. But with the help of the right applicant tracking system and recruitment tool, you can easily create pipelines and automate the entire process of assessing an applicant with tests and quizzes.\u00a0<\/span><\/p>\n

\ud83d\udcbc <\/span>Automate the entire hiring process and help with communication.\u00a0<\/b><\/p>\n

With the right applicant tracking system and recruitment tool, you will be able to automate the entire hiring process without any hassle. Whenever an applicant submits an application, the system will automatically process it, email the candidate, and help to separate the best hire for an interview.<\/span><\/p>\n

\"proper<\/p>\n

Needless to say, these features are not available to you when you use conventional applicant tracking processes like collecting and analyzing data through Google Sheets. Nevertheless, let\u2019s look at some of the reasons why your company should shift from Google Sheets and start using a <\/span>proper recruitment tool<\/b>.\u00a0<\/span><\/p>\n

Top Reasons To Shift From Google Sheets & Use Proper Recruitment Tools<\/b><\/h2>\n

As we have already mentioned, back in the days, <\/span>Google Sheets<\/b> were the best, cutting-edge technology companies could use to organize their recruitment data. But in today’s tech-driven world, that is no longer the case. Such manual methods of organizing and tracking recruitment processes only slow down recruiters and put them at risk of making multiple errors. So, hiring teams have been gradually making a shift to proper recruitment tools <\/strong>in recent times.\u00a0<\/span><\/p>\n

Det er <\/span>many pros and cons to using Google Sheet<\/b> <\/a>for work, more so if you are using it for recruitment tracking. Below, we have provided some reasons we feel you should quickly <\/span>shift from Google Sheets<\/b> if you haven\u2019t already. Let\u2019s take a quick look.<\/span><\/p>\n

\ud83d\uddc3\ufe0f No Possible Ways To Carry Out Assessment Tests Or Conduct Quizzes<\/b><\/h3>\n

We all know, you must <\/span>carefully assess and evaluate<\/b><\/a> your candidates based on several criteria to ensure that the selected applicant is the perfect fit for your company. However, if you use Google Sheets<\/strong> to track your recruitment process, you will be able to<\/span> input data and scores from tests taken via several methods but <\/span>you cannot take assessments <\/b>for your candidates with the online spreadsheet. It will not offer you<\/strong> any facilities to arrange assessments for your candidates.<\/span><\/p>\n

You can, however, take tests and assessments through other tools like Google Forms<\/a><\/strong> and later transfer the data collected through the forms to your spreadsheet. However, this process of inputting numbers and data from other platforms is time-consuming<\/strong>.<\/p>\n

\"proper<\/p>\n

A proper applicant tracking system<\/strong> should give you the ability to analyze your candidates with ease and therefore, help you conduct tests and quizzes. Even though Google Sheets can help track scores, they fail to help with the assessment. And so, to streamline your entire hiring process and be able to conduct as many assessments as needed, you should consider shifting from Google Sheets<\/span> and move to a <\/span>proper recruitment tool<\/b> i stedet.<\/span><\/p>\n

\ud83d\uddc3\ufe0f<\/b>\u00a0<\/span>Cannot Gather Data Without Integrations With Other Google Tools<\/b><\/h3>\n

As mentioned earlier, you will have to import data from other sources to track your recruitment process using Google Sheets. You will have to <\/span>integrate with Google Forms<\/b><\/a> or other such sources to import data. You might even have to manually insert crucial information such as the candidate\u2019s name, email address, and scores.<\/span><\/p>\n

\ud83d\uddc3\ufe0f<\/b> Analyzing Candidates\u2019 Test Performances Can Be Too Difficult<\/b><\/h3>\n

Another reason you should consider shifting from Google Sheets to a recruitment tool is that organizing and evaluating data with spreadsheets can sometimes be tedious<\/strong><\/span>\u00a0and make the process <\/span>vulnerable to multiple mistakes<\/b>. Especially if your entire HR team takes part in the recruitment process and works on the same Google Sheet, errors are susceptible. You\u2019ll have to lock individual data cells or sheets to prevent any information from being accidentally changed and manipulated. On the other hand, proper recruitment software like<\/span> easy.jobs<\/b><\/a> provide you more <\/span>precision and accuracy<\/b>.\u00a0<\/span><\/p>\n

\ud83d\uddc3\ufe0f<\/b>\u00a0<\/span>Need To Depend On External Email Services For Communication<\/b><\/h3>\n

When you use Google Sheets for hiring employees, you will not be able<\/strong> to integrate it with your email system. And this means you\u2019ll either have to individually add comments and input email IDs to each spreadsheet cell and manually send emails to candidates about their position in the recruitment process, or you’ll have to rely on 3rd party software for communication.\u00a0<\/span><\/p>\n

On the other hand, modern recruitment tools like <\/span>easy.jobs<\/b><\/a> not only enable you to communicate with applicants through emails easily for each step of the process, but they also provide methods to instantly message individual candidates whenever required.\u00a0<\/span><\/p>\n

Now that you understand the key differences between Google Sheets and a proper recruitment tool<\/strong>, let\u2019s find out what easy.jobs and other hiring software have to offer you to streamline the entire process.\u00a0<\/span><\/p>\n

Use All-In-One Recruitment Tools Like easy.jobs To Streamline Your Hiring Process\u00a0<\/b><\/h2>\n

Streamlining your entire hiring process is just a matter of a few clicks with the right recruitment tools. <\/span>easy.jobs<\/b><\/a> is such an <\/span>all-in-one recruitment software<\/b> that does not just help you track data for the hiring processes, but is built to help boost your company brand as a recruiter, create job posts, assess candidates accurately, allow remote recruitment, and much more.\u00a0<\/span><\/p>\n